In sales, speed and accuracy matter. Being the first to send a clear, professional quote can often mean the difference between winning or losing a deal. But creating those quotes isn’t always simple. It takes time to gather product details, pricing, client info, and put it all together in a presentable, accurate format.

That’s where quoting software comes in. These tools automate the quote creation process, letting you produce polished, error-free quotes fast. Many also track when customers view quotes, enable e-signatures, and integrate seamlessly with your CRM.

We tested dozens of quoting tools and narrowed it down to the top six options in 2025 that will help your business save time, reduce mistakes, and close deals faster.

What is Quoting Software?

Quoting software helps businesses quickly create, send, and manage price quotes for products or services. It typically includes:

• A centralized catalog of products and prices

• Customer and project information storage

• Customizable quote templates

• Automatic pricing calculations and discount application

• Options to send quotes directly to clients

• Tracking of quote status and client engagement

• E-signature and approval workflows

Some tools go even further, turning accepted quotes into projects or invoices automatically.

The Top 6 Quoting Software Tools in 2025

1. Quote.ly — Salesforce Native and Powerful for VARs and GovCon

If your sales process revolves around Salesforce and you need fast, accurate quotes that pull real-time pricing from distributors, Quote.ly is designed for you. Its AI-driven drag-and-drop interface converts PDFs to editable quotes in under 90 seconds, eliminating hours of manual data entry.

Standout Features:

• Native Salesforce integration — no switching platforms

• Real-time distributor pricing and availability from top vendors

• Automated workflows from quote to contract and invoicing

• RFQ support for complex government and enterprise deals

Quote.ly saves time and reduces errors for sales reps in fast-paced, complex selling environments. It automates RFQ response through to Sales Order creation.

2. Teamwork.com — Organize Your Projects and Quotes Together

Teamwork.com started as a project management platform but now offers integrated quoting features. It’s perfect for marketing agencies and teams that want to manage quotes alongside budgets and timelines.

Standout Features:

• Linked quotes and projects for seamless tracking

• Time & expense pricing models built-in

• Custom quote numbering and status tracking

• Easy PDF export and reminders

If your business thrives on strong project management and wants to keep everything in one place, Teamwork.com is a solid choice — and it even has a free tier for small teams.

3. PandaDoc — Simplify Document Automation and E-Signatures

For sales teams who want an easy quote builder with secure e-signatures, PandaDoc fits the bill. It reduces manual work by automating document creation and sending.

Standout Features:

• Interactive pricing tables clients can customize

• In-document chat for faster clarifications

• Advanced analytics showing who viewed and signed

• Seamless integration with CRMs (Business plan)

PandaDoc is straightforward and works well if you want secure signatures and very basic quote design without complex visuals.

4. Qwilr — Make Proposals That Look Stunning and Work Like Webpages

Qwilr is for agencies or creative teams who want to wow clients with dynamic, interactive proposals. Instead of PDFs, Qwilr creates web-based proposals with embedded videos, interactive pricing tables, and even payment options.

Standout Features:

• Beautiful, responsive proposals that adapt to any device

• Clients can select packages or quantities within quotes

• Integrations with HubSpot and Salesforce (Enterprise)

• Payment gateways built in for easy transactions

If you want your proposals to feel less like documents and more like experiences, Qwilr is a perfect fit.

5. Proposify — Manage On-Brand Proposals for Sales Teams

Proposify helps sales teams send professional proposals while maintaining brand consistency. Marketing controls templates and design so sales reps can focus on closing deals.

Standout Features:

• Locked templates to protect brand integrity

• Interactive pricing and client previews

• Content library and approval workflows

• Proposal tracking and analytics

If your sales and marketing teams want a controlled yet user-friendly proposal tool, Proposify balances ease-of-use with customization.

6. QuoteWerks — A Functional Tool for Traditional VARs

QuoteWerks has been around for years and remains a go-to option for value-added resellers (VARs), especially in the IT channel. While it lacks the sleek UI and automation newer tools offer, it still gets the job done when it comes to generating quotes and pulling pricing from distributors.

Standout Features:

• Pulls pricing from major distributors like Ingram Micro, TD Synnex, and D&H

• Customizable templates with a focus on line-item detail

• Integrates with popular CRMs including Salesforce and Zoho

• Offers electronic order placement and basic workflow tools

QuoteWerks isn’t modern or particularly intuitive, but it’s a familiar system for teams who’ve used it for years and don’t need cutting-edge automation or design.

Which Quoting Software Is Right for You?

• Reseller or GovCon? Go with Quote.ly for deep CRM and distributor pricing integration and AI-driven automation. Go with QuoteWerks for affordability and familiarity.

• Project Manager? Teamwork.com keeps quotes tied to project timelines and budgets.

• Need Simple Automation & E-Sign? PandaDoc offers easy document workflows and signatures.

• Want Stunning Web Proposals? Qwilr crafts beautiful, interactive proposals clients remember.

• Need Brand Control? Proposify locks templates and empowers sales with polished proposals.

  
  

Final Thoughts

Quoting software can transform your sales process by saving time, reducing errors, and helping you win deals faster. Each of the five options above offers unique strengths for different needs and industries. The best choice depends on your team size, sales complexity, CRM preference, and how much you want to customize the client experience.

Take advantage of free trials and demos to find the tool that fits your workflow best. Then, watch your sales quoting process become a powerful competitive advantage.